Studio Policies

Welcome, gorgeous!
I’m so excited that you’ve chosen to celebrate yourself with a boudoir experience. My goal is to make this empowering, fun, and stress-free from start to finish — and that starts with clear expectations for both of us.

By booking your session or submitting payment, you acknowledge that you’ve read, understood, and agree to the following studio policies.

Retainers & Payments

A non-refundable retainer is required to reserve your session date. Your date is not officially booked until the retainer is received.
The retainer is applied toward your total balance. This may or may not include hair and makeup services.
The remaining balance must be paid no later than your time of booking unless you’re on an approved payment plan.
All payments are non-refundable. This protects the time and preparation that goes into each session.
This only excludes gifted sessions or portfolio building sessions.

Rescheduling & Cancellations

Life happens! If you need to reschedule, please notify me at least 14 days in advance.
Your retainer can be transferred one time to a new date within 90 days of your original session.
Reschedules made with less than 14 days’ notice or no-shows will result in loss of the retainer and require a new one to rebook.
Cancellations forfeit all payments made.

Custom Work Eligibility

Custom concepts, advanced edits, composite work, specific creative requests, and personalized planning are not available with Petite Sessions or promotional offers. These services are exclusive to Full Boudoir Sessions and Fearless Sessions.

Requests outside the included scope will require an upgrade to a Full Session.

Partners & Guests During Boudoir Sessions

To protect the comfort, privacy, and flow of the creative process, partners and guests are not permitted to attend boudoir sessions. Boudoir work requires a calm, private, and distraction-free environment, and additional people on set can unintentionally create tension, disrupt posing guidance, or alter the dynamic of the session.

These sessions are intentionally designed to be a one-on-one experience between the client and photographer. This approach ensures you feel fully supported, confident, and focused, and it allows Bethany to create the highest-quality work possible.

For these reasons, only the scheduled client may be present during a boudoir session. Any unapproved partner or guest who arrives will be asked to leave before the session can continue.

Special Editing Requests

Bethany Quinn Studios maintains a consistent artistic style that reflects years of professional experience and brand identity. For this reason, special editing requests outside of our established style are not offered. This includes, but is not limited to:

Color picking or selective color edits
Superimposing or compositing images
Altering backgrounds or adding elements not present during the session
Any edits that significantly change the artistic integrity of the original image

All editing is completed in the signature style of Bethany Quinn Studios to ensure quality, consistency, and authenticity. Requests outside this scope will not be accommodated.

Clients who desire a more customized creative approach are welcome to pre-pay for a composited image, where elevated editing options within our stylistic boundaries may be available. Be sure to ask Bethany about this.

Session Day

Please arrive 10 minutes prior to your session time and ready to shoot at your scheduled start time. Late arrivals may reduce your session time to stay on schedule.
If you’re more than 30 minutes late without notice, the session may be considered a no-show.
Professional hair & makeup (if included) will begin promptly — please arrive with a clean, moisturized face and dry hair.
We like to keep you excited and surprised for your viewing and ordering appointment, therefore, we don't do any "sneak peeks".

Unauthorized Assistance & Behind-the-Scenes Recording

To maintain the safety, flow, and artistic integrity of every session, the following policies apply:

• No unauthorized assistance or additional photographers are permitted during the session.
If you would like someone (friend, family member, etc.) to be present, you must provide a minimum of 24 hours’ notice for approval.

We don't permit partners to the session.

• Absolutely no photography, videography, or behind-the-scenes recording is allowed by anyone other than the contracted photographer, unless express permission is given in writing beforehand.

• Friends, family, etc are not permitted to take photos or video during the session under any circumstances.

• If unauthorized recording or assistance occurs and continues after a verbal warning, the session will immediately be halted, the photographer and team will leave the property, and no images will be delivered.

No refunds will be issued in these circumstances.

Ordering Appointment Requirements

All ordering appointments require a device with a screen large enough to properly review images (such as a laptop, desktop computer, or tablet). This ensures clients can view their portraits accurately and make confident selections.

If a client does not have access to an appropriate screen, the following options are available:

In-Studio Ordering Appointment
Clients are welcome to conduct their ordering appointment at Bethany’s office at no additional cost.
On-Location Ordering Appointment
Bethany can travel to the client to conduct the appointment in person. A travel fee will be applied, determined by distance and time.

Ordering appointments conducted on small screens (e.g., phones) are not permitted, as they do not accurately represent image detail, color, or quality.

Guests Attending Ordering Appointments

To maintain a smooth and focused decision-making process, all guests—whether attending in person or virtually—must be confirmed at least 24 hours prior to the ordering appointment.

Unconfirmed or last-minute attendees will not be permitted to join the session. This policy ensures that the appointment remains organized, efficient, and supportive of the client’s experience.

Image Reveal & Orders

Your image reveal & ordering appointment will take place within 1–2 weeks of your session.
All product and image sales are final due to the custom nature of photography products.
Payment plans are available, but images and products are only delivered after final payment is completed.
Digital files, albums, and wall art are created with your approval — once ordered, no changes or refunds can be made.

Image Usage & Privacy

Your privacy matters. Images are never shared publicly without your written consent.
If you choose to sign a model release, it allows me to share your images on social media, my website, or in studio displays. This is always optional and separate from your booking.
If no release is signed, your session remains 100% private.

Client Responsibility

Please read all prep guides and communications sent before your session. You can find the Boudoir Prep Guide Here
Be sure to arrive with wardrobe, accessories, and anything else you’d like photographed.
Remember: your experience and confidence are built through trust, communication, and preparation — we’re a team in this!

Product Resolution and Product Refund Policy

Product Resolution

We do not make changes to custom cover fabrics or colors after your viewing and ordering appointment.

Upon receiving your portrait products:
- If there’s damage to your product please send the following information
- Photos of the product from above, below, right, and left.
- Email images and details to bb@bbquinnphotography.com
- We’ll review your request and respond via email within 5-7 business days.
If damage to the product appears self-inflicted the request will be denied. We work very closely with our print lab in ensuring quality in the creation of your print products. This includes shipping as well.

Refund Policy

Due to the custom nature of your portraits, all sales are final.

Here at BQS, we will not tolerate hate speech, bully behavior, verbal and physical abuse, or harassment of any kind. If we are met with any responses with the aforementioned above, we have the right to refuse your business at any time.

Code of Conduct & Communication Policy

Bethany Quinn Studios and Bethany Quinn Equine maintain a zero-tolerance policy for bullying, harassment, discrimination, or hate speech of any kind. Clients who engage in behavior that is disrespectful, hostile, or harmful—whether directed toward Bethany, her team, other clients, or members of the community—may have their communication privileges limited.

Accordingly, Bethany Quinn Studios and Bethany Quinn Equine are not obligated to provide gala information, updates, or invitations to any individual who has exhibited bullying, harassing behavior, or hate speech.
This measure ensures a safe, respectful, and inclusive environment for all clients and participants.

Final Note

This experience is all about you. These policies exist to protect your time, the photographer's time, and the care that goes into creating something truly special.

By booking your boudoir session and submitting payment, you agree to these terms and understand that all retainers and payments are non-refundable.